VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
REGULAR MEETING MINUTES
FEBRUARY 20, 2025, 5:00PM
A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 5:00p.m. on February 20, 2025. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Tanner Tool called the meeting to order at 5:01 p.m. by calling for the roll with the following members responding: Tanner Tool, Davis Miner, Michael Strong, and Brian Florell. Absent: Kyle Lawrence. Tanner announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
CONSENT AGENDA
It was moved by Tanner and seconded by Davis to approve the Consent Agenda consisting of the minutes of the Regular Meeting on January 15, 2025, and the Claims for the month of February in the amount of $123,642.88. Ayes: Brian, Davis, Michael, and Tanner. Nays: none. The motion carried.
SHERIFF’S REPORT: Capt. Bob Anderson reported that January was pretty good overall. The amount of traffic increased but calls were decreased. They have been spending time at the school as often as possible. The chairman asked him about an issue with a vehicle that hasn’t been moved in some time. It is believed that it isn’t licensed so the county can issue them a ticket. He will have the CSO check into it.
REGULAR AGENDA
AGENDA ITEM #1: Consider and approve bid received for effluent Irrigation Piping
Dana Peterson presented the 3 bids that were received for the project. He recommended that we accept the bid of $47,975.48 from Shoemaker Backhoe & Trenching.
It was moved by Tanner and seconded by Brian to approve the $47,975.48 bid from Shoemaker Trenching & Backhoe for the effluent irrigation piping project. Ayes: Brian, Michael, Davis, and Tanner. Nays: None. The motion carried.
AGENDA ITEM #2: Consider and approve Resolution 2025-1 Approving a cash rental farm lease agreement.
Tanner introduced and read in full Resolution 2025-1:
Resolution 2025-1
WHEREAS, the Village of Elm Creek, Nebraska, sought bid proposals seeking a tenant to lease certain farm ground owned by the Village; and WHEREAS, Craig Bialas and Kelcee Green D/B/A CK Cattle submitted a bid proposal to the Village and said bid was approved by the Village of Elm Creek Board of Trustees at a regular meeting; and WHEREAS, the parties now desire to enter into a Cash Rental Farm Lease Agreement consistent with the terms and conditions of said bid.
NOW, THEREFORE BE IT RESOLVED, by the Village of Elm Creek Board of Trustees, that the Cash Rental Farm Lease Agreement with Craig Bialas and Kelcee Green D/B/A CK Cattle, a copy of which is attached hereto, shall be approved as written, and that the Chairman of the Village Board of Trustees is authorized and directed to execute said Agreement on behalf of the Village.
PASSED AND APPROVED this 20th day of February, 2025.
VILLAGE OF ELM CREEK, NEBRASKA,
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Tanner Tool, Chairman
ATTEST:
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Amy Gillming, Village Clerk
It was moved by Tanner and seconded by Michael to approve Resolution 2025-1. Ayes: Davis, Michael, Tanner, and Brian. Nays: None. The motion carried.
AGENDA ITEM #3 Consider and approve putting McComb Street Improvements out for bid
Lance Harter presented two options for McComb Street Improvements. Option one would replace the street return coming off Highway 30. This would be approx. 50’ from the edge of HWY 30. Option two would replace the street return and include an additional 50’ to the north.
It was moved by Tanner and seconded by Brian to request bids for the McComb street improvements project for the option extending 100’. Ayes: Michael, Tanner, Brian, and Davis. Nays: None. The motion carried.
AGENDA ITEM #4: Consider and approve Holiday Schedule for Village Staff
The current Holiday schedule is 8 days, and we would like to add 4 more days. The proposed days are Martin Luther King Day, President’s Day, Columbus Day, and the Day after Thanksgiving. If there are weather events on those days staff will be required to work as needed.
It was moved by Tanner and seconded by Michael to approve the additional holidays. Ayes: Michael, Brian, Tanner, and Davis. Nays: None. The motion carried.
COMMITTEE REPORTS
Finance – They discussed raising the sales tax rate from 1% to 1.5%. We would be required to put it out for a vote so we would do a special election via mail later in the year.
Utilities and Infrastructure- They discussed the current road and sewer needs. They would like to fix one intersection per year and get on an annual maintenance schedule for our streets.
DEPARTMENT REPORTS
Dusty is waiting to see if we are awarded a T-Mobile grant for the park pathways we would like to add. Phelps Memorial has been in to look at the Clinic so we are waiting to hear if they are interested in opening it back up. Snow removal went well with this recent storm. We got more snow than anticipated and received few complaints. The school is working with HUDL to put a camera up at the ballfields so that those games can be streamed in the summer. They are asking Great Plains to provide internet for the season. We have started advertising for summer staff on Facebook and we have sent information to schools in the area. A few months ago we had dirt brought in for the t-ball field. There is still some work that will need to be done before the season starts. Amy will be attending clerk school March 16-21 so our March Meeting will be Tuesday, March 25 at 7:00p.m.
AGENDA ITEM #5: Adjournment
All agenda items having been considered, it was moved by Brian and seconded by Michael to adjourn this Regular Meeting. Ayes: Tanner, Michael, Brian, and Davis. Nays: none. The motion carried and the meeting was adjourned at 5:51p.m.
