VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
REGULAR MEETING MINUTES
JANUARY 18,2024, 7:00 P.M.

A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:00 p.m. on January 18, 2024. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. called the meeting to order at 7:02p.m. by calling for the roll with the following members responding: Davis, Michael, Tanner, Mike, and Kyle. Tanner announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.

CONSENT AGENDA
It was moved by Tanner and seconded by Kyle to approve the Consent Agenda consisting of the minutes of the Regular Meeting on December 14, 2023, and the Claims for the month of January in the amount of $136,174.53. Ayes: Kyle, Michael, Davis, Mike, and Tanner. Nays: None. The motion carried.

SHERIFF’S REPORT: Sgt Dave Gibbs reported that Elm Creek has been very quiet this past month. They issued quite a few parking violations this month and have made a few visits to the school, but nothing big to report.

REGULAR AGENDA
AGENDA ITEM #1: Data analysis of the Community Survey presented by Caden Frank postponed to our February 15th meeting due to weather.

AGENDA ITEM #2: Consider and approve plans and specs for Beecroft Street.
Lance Harter with Oak Creek Engineering discussed the plans for Beecroft Street along the west side of the school from Calkins Ave to Boyd Ave. Part of the sidewalk on the west side of the street will be redone as well. We would like the project completed by July 15. Lance will put this out to bid with a deadline of February 14, 2024. It was moved by Tanner and seconded by Davis to approve the plans and specs for Beecroft Street. Ayes: Davis, Michael, Tanner, Mike, and Kyle. Nays: None. The motion carried.

AGENDA ITEM #3: Consider and approve 1 year lease on a skid steer
Our current lease is up in February. A lease on a new skid steer will be $6000 and $25 an hour over 200 hours. It was moved by Tanner and seconded by Davis to approve the 1-year lease for a new skid steer as presented. Ayes: Kyle, Michael, Davis, Mike, and Tanner. Nays: None. The motion carried.

AGENDA ITEM #4: Consider and adopt Ordinance No. 2024-1 An Ordinance relating to property tax requests for an increase by more than allowable growth percentage and the procedure for setting a hearing; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Davis to suspend the statutory rule requiring that ordinances be read on 3 separate occasions, so that Ordinance 2024-1 might be introduced, read by title 3 times and adopted at the same meeting. Ayes: Michael, Tanner, Mike, Kyle, and Davis. Nays: None. The motion carried.

ORDINANCE 2024-1: An Ordinance relating to property tax requests for an increase by more than allowable growth percentage and the procedure for setting a hearing; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Davis to approve Ordinance 2024-1. Ayes: Mike, Tanner, Michael, Kyle, and Davis. Nays: None. The motion carried.

AGENDA ITEM #5: Consider and adopt Ordinance No. 2024-2 An Ordinance relating to property tax requests and the procedure for setting a hearing; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Davis to suspend the statutory rule requiring that ordinances be read on 3 separate occasions, so that Ordinance 2024-2 might be introduced, read by title 3 times and adopted at the same meeting. Ayes: Tanner, Mike, Kyle, Davis, and Michael. Nays: None. The motion carried.
ORDINANCE 2024-2 – An Ordinance relating to property tax requests and the procedure for setting a hearing; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Michael to approve Ordinance 2024-2. Ayes: Davis, Michael, Tanner, Mike, and Kyle. Nays: None. The motion carried.
AGENDA ITEM #6: Consider and adopt Ordinance No. 2024-3 An Ordinance relating to reading and passage of ordinances, resolutions, orders and bylaws; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Davis to suspend the statutory rule requiring that ordinances be read on 3 separate occasions, so that Ordinance 2024-2 might be introduced, read by title 3 times and adopted at the same meeting. Ayes: Mike, Michael, Tanner, Davis, and Kyle. Nays: None. The motion carried.

ORDINANCE 2024-3 – An Ordinance relating to reading and passage of ordinances, resolutions, orders and bylaws; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Michael to approve Ordinance 2024-3. Ayes: Kyle, Mike, Michael, Tanner, and Davis. Nays: None. The motion carried.

AGENDA ITEM #7: Consider and adopt Ordinance No. 2024-4 An Ordinance relating to traffic regulations and general authority therefore; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Davis to suspend the statutory rule requiring that ordinances be read on 3 separate occasions, so that Ordinance 2024-4 might be introduced, read by title 3 times and adopted at the same meeting. Ayes: Davis, Kyle, Mike, Michael, and Tanner. Nays: None. The motion carried.
ORDINANCE 2024-4 – An Ordinance relating to traffic regulations and general authority therefore; to harmonize with state law; to repeal conflicting ordinances and sections; and to provide an effective date.
It was moved by Tanner and seconded by Michael to approve Ordinance 2024-4. Ayes: Tanner, Davis, Michael, Mike, and Kyle. Nays: None. The motion carried.
AGENDA ITEM #8: Transfer $75,000 from the FirsTier Bank money market account general fund to the FirsTier Bank checking account general fund
It was moved by Tanner and seconded by Kyle to move $75,000 from the money market account general fund to the checking account general fund. Ayes: Davis, Mike, Kyle, Tanner, and Michael. Nays: None. The motion carried.
DEPARTMENT REPORTS
We are waiting for our land application agreement with Stan Ourada to be signed. We have had some issues with the lift station and have made repairs to it. We are currently using our backup pump and have sent the primary pump off to see if it can be rebuilt. The pickup blade is in the shop for repairs, so we only have the tractor and skid steer to push snow right now. Ag Dryer has applied for a building permit to build a second building at the new location. Dusty and Amy are going to meet with Mike Bacon soon to discuss TIF disbursements. Amy has received a couple of calls from a company called DOXO which is a third-party billing service. They are requesting our account information so they can ACH customer payments to us. The board agreed that she should not share the information. Amy will advise residents that the Village of Elm Creek is not affiliated with this company and to be sure they use the Pay my Bill feature on our website.

It was moved by Tanner and seconded by Michael at 7:53pm to go into Executive Session to discuss land purchase. Ayes: Tanner, Michael, Davis, Mike, and Kyle. Nays: None. The motion carried.
A motion was made by Tanner and seconded by Davis at 8:21pm to come of Executive Session. Ayes: Mike, Tanner, Michael, Davis, and Kyle. Nays: None. The motion carried.

AGENDA ITEM #9: Adjournment
All agenda items having been considered, it was moved by Mike and seconded by Michael to adjourn this Regular Meeting. Ayes: Davis, Michael, Tanner, Mike, Kyle. Nays: none. The motion carried and the meeting was adjourned at 8:22p.m.