VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
REGULAR MEETING MINUTES
SEPTEMBER 21, 2023, 7:00 P.M.
A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:00 p.m. on September 21, 2023. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Tanner Tool called the meeting to order at 7:01p.m. by calling for the roll with the following members responding: Davis Miner, Michael Strong, Tanner Tool, Mike Brown and Kyle Lawrence. Absent: None. Tanner announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
CONSENT AGENDA
It was moved by Tanner and seconded by Davis to approve the Consent Agenda consisting of the minutes of the Public Hearing and Regular Meeting on August 16, 2023, the Budget Hearing and Special Meeting on September 6, 2023, and Claims for the month of September in the amount of $88,205.21. Ayes: Kyle, Mike, Davis, Michael, and Tanner Nays: None The motion carried.
SHERIFF’S REPORT: Captain Bob Anderson was in attendance and said there was not much to report for the month. He introduced Deputy Sandra Espitia to the board and staff.
REGULAR AGENDA
AGENDA ITEM #1: DISCUSSION/ACTION RE: Consider and award bid for generator at well house.
The Village still has some ARPA funds available, so a bid was put out for a new generator. Kyle thought that what we currently have is sufficient and that maybe it just needs to be serviced. After some discussion it was decided to have someone come look at it and table the decision until the next meeting.
AGENDA ITEM #2: DISCUSSION/ACTION RE: Consider and approve Ordinance 2023-5; An ordinance of the Village of Elm Creek, Nebraska to amend chapter 150 of the Code of Ordinances to update the existing floodplain regulations; to add the definition of development; to update the flood insurance rate map (firm); to designate the floodplain administrator; to amend the section related to water supply and sanitary sewer systems; to add a provision regarding severability
It was moved by Tanner and seconded by Davis to suspend the statutory rule requiring that ordinances be read on 3 separate occasions, so that Ordinance 2023-5 might be introduced, read by title 3 times and adopted at the same meeting. Ayes: Mike, Davis, Kyle, Tanner and Michael. Nays: None. The motion carried.
It was moved by Tanner and seconded by Michael to approve Ordinance 2023-5 An ordinance of the Village of Elm Creek, Nebraska to amend chapter 150 of the Code of Ordinances to update the existing floodplain regulations; to add the definition of development; to update the flood insurance rate map (firm); to designate the floodplain administrator; to amend the section related to water supply and sanitary sewer systems; to add a provision regarding severability. Ayes: Davis, Tanner, Mike, Kyle and Michael. Nays: None. The motion carried.
AGENDA ITEM #3: DISCUSSION/ACTION RE: Consider and approve Personnel Schedule for FY23-24 updated charge out schedule.
It was moved by Tanner and seconded by Davis to approve the updated charge out schedule for FY23-24. Ayes: Michael, Kyle, Mike, Tanner, and Davis. Nays: None. The motion carried.
AGENDA ITEM #4: DISCUSSION/ACTION RE: Consider and approve FY23-24 Comprehensive Fee Schedule
It was moved by Tanner and seconded by Mike to approve the FY 23-24 Comprehensive Fee Schedule with the addition of the chicken permit fee. Ayes: Kyle, Michael, Tanner, Davis, and Mike. Nays: None. The motion carried.
AGENDA ITEM #5: DISCUSSION/ACTION RE: Consider and approve the purchase of Cemify Software
The Cemify Software will move all our current Cemetery records to an online platform. This will make it easier to maintain records and allows the public to view the records as well.
It was moved by Tanner and seconded by Davis to approve the purchase of the Cemify Software. Ayes: Tanner, Kyle, Michael, and Davis. Nays: Mike. The motion carried.
AGENDA ITEM #6: DISCUSSION/ACTION RE: Consider and discuss seeking bids for North Beecroft Street
Lance from Oak Creek Engineering put together a project cost estimate for concrete and asphalt options on North Beecroft Street between Calkins Avenue and Boyd Avenue. The board decided to table the discussion till the October meeting.
AGENDA ITEM #7: DISCUSSION/ACTION RE: Consider and discuss seeking bids for a new Village pick-up.
Dusty said that we need to replace both ½ ton pick-ups that we currently have and replace them with one ¾ ton with a snowplow blade kit.
It was moved by Tanner and seconded by Mike to seek bids for a new pick-up with trading in the two older ones. Ayes: Kyle, Michael, Mike, Davis, and Tanner. Nays: None. The motion carried.
AGENDA ITEM #8: DISCUSSION/ACTION RE: Transfer $1,400.00 from the Keno Fund to the General Fund to cover Buffalo Stampede Expenses.
It was moved by Tanner and seconded by Michael to transfer $1,400.00 from the Keno fund to the general fund to cover the Buffalo Stampede Expense for the bouncy houses. Ayes: Davis, Mike, Kyle, and Michael. Nays: None. Abstain: Tanner. The motion carried.
DEPARTMENT REPORTS
Dusty reported that we have had quite a few fence and sidewalk permits this past month. The Village needs to explore other options for tree disposal. What would the cost be to take them to the Kearney landfill or to have them chipped? The Fire Department would like to have a power source installed at the park for the BBQ competition. Dusty will get pricing on that from and electrician. The warranty on Elm Avenue will expire November 1 so we need to have the contractor come out and look at trouble spots before that date. There are some issues with surface flaking and the tarred cracks.
AGENDA ITEM #7: Adjournment
All agenda items having been considered, it was moved by Mike and seconded by Michael to adjourn this Regular Meeting. Ayes: Mike, Michael, Tanner, Davis and Kyle . Nays: none. The motion carried and the meeting was adjourned at 8:15p.m.
