VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
REGULAR MEETING MINUTES
OCTOBER 19, 2023, 7:00 P.M.
A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:00 p.m. on October 19, 2023. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Tanner Tool called the meeting to order at 7:02p.m. by calling for the roll with the following members responding: Davis Miner, Michael Strong, Tanner Tool, Mike Brown & Kyle Lawrence. Tanner announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
It was moved by Tanner and seconded by Kyle to approve the Consent Agenda consisting of the minutes of the Regular Meeting on September 21, 2023, and the Claims for the month of October in the amount of $195,690.17. Ayes: Kyle, Mike, Davis, Michael & Tanner. Nays: None. The motion carried.
SHERIFF’S REPORT: Capt. Anderson was late, so we delayed his report until after agenda item #2.
AGENDA ITEM #1: DISCUSSION/ACTION RE: Discuss well house generator and consider accepting bid
Kyle and Mike went out to the well house with Scott Fisher prior to the meeting to inspect what is currently in place. They don’t feel that we need a new generator for the well house since there is already one in place but suggested we look at one for the south well as it does not have one. It was moved by Tanner and seconded by Mike not to accept the bid for the well house generator. Ayes: Michael, Mike, Tanner, Davis, and Kyle. Nays: None. The motion carried.
AGENDA ITEM #2: DISCUSSION/ACTION RE: Discuss and consider seeking bids for North Beecroft St
Jesse with Oak Creek Engineering was present to go over the project cost estimate for N Beecroft St. It was moved by Tanner and seconded by Michael to seek bids for North Beecroft St for concrete with sidewalk added. Ayes: Michael, Kyle, Mike, Tanner, and Davis. Nays: None. The motion carried.
Tanner talked about the potential of making Calkins Ave south of the school and Beecroft St west of the school one-way streets. This would allow for more parking at the school. Capt. Bob Anderson said that the Buffalo County Sheriff’s Officers would be able to patrol and enforce the change if that is the direction we choose to go.
Capt. Anderson didn’t have much to report. They are keeping busy with directed patrol and various social and school activities. Very little crime to report.
AGENDA ITEM #3: DISCUSSION/ACTION RE: Discuss and consider bids for new Village pick-up
Dusty presented multiple bids with trade in from Platte Valley and Midway. We will be trading in 2 of our current pickups for one with a utility box. It was moved by Tanner and seconded by Davis to purchase a 2024 Chevrolet 3500 HD Silverado Crew Cab 4×4 with service body from Platte Valley Auto. Ayes: Kyle, Michael, Tanner, and Davis. Nays: Mike. The motion carried.
AGENDA ITEM #4: DISCUSSION/ACTION RE: Reappoint Barb Keep to serve on the Library Board
It was moved by Tanner and seconded by Davis to reappoint Barb Keep to the Library Board. Ayes: Tanner, Kyle, Mike, Michael, and Davis. Nays: None. The motion carried.
AGENDA ITEM #5: DISCUSSION/ACTION RE: Consider and approve Pay Application #1 (FINAL) from TL Sund Constructors Inc in the amount of $24,285.00 for the 2023 S Tyler Street Improvements Project #9-M5-14
It was moved by Tanner and seconded by Mike to approve Pay Application #1 (FINAL) from TL Sund Constructors Inc in the amount of $24,285.00 for the 2023 S Tyler Street Improvements Project #9-M5-14. Ayes: Kyle, Michael, Mike, Davis, and Tanner. Nays: None. The motion carried.
There was a community forum at the Village Center on October 18 for Drafting A Community Beliefs Statement. Tanner felt like there was good discussion that came from it. Caden Frank from the Nebraska Association of School Boards will compile the data and get it back to us. The continued themes were housing, childcare, school and new businesses.
Lance from Oak Creek Engineering had sent a project cost estimate on a possible housing development north of town. It would include water, sewer and streets to develop 10 acres. There is some grant money available from the State for a portion of this.
Lance will have more information for us regarding water meters at the November meeting.
Dusty said that they have started pricing out new boxes for the dump truck. We have 2 quotes and the board suggested getting another one.
We have only issued a couple of permits in the last month. One for a garage addition and another for a fence.
Dusty asked if we should consider changing our jurisdiction due to all of the activity happening out at the interstate.
It was moved by Tanner and seconded by Mike to go into executive session to discuss zoning regulations and potential businesses at 8:12pm. Ayes: Mike, Michael, Kyle, Tanner, and Davis. Nays: None. The motion carried.
Tanner announced that we came out of executive session at 8:24pm.
AGENDA ITEM #5: Adjournment
All agenda items having been considered, it was moved by Mike and seconded by Michael to adjourn this Regular Meeting. Ayes: Mike, Michael, Tanner, Davis, and Kyle. Nays: none. The motion carried and the meeting was adjourned at 8:24p.m.