VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
REGULAR MEETING MINUTES
MAY 25, 2023, 7:30 P.M.
A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:30 p.m. on May 25, 2023. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Tanner Tool called the meeting to order at 7:30p.m. by calling for the roll with the following members responding: Davis Miner, Michael Strong, Tanner Tool and Mike Brown. Absent: Kyle Lawrence. Kyle Lawrence arrived at 7:34. Tanner announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
CONSENT AGENDA
It was moved by Tanner and seconded by Davis to approve the Consent Agenda consisting of the minutes of the Regular Meeting on April 27, 2023, the Special Meeting on May 19, 2023 and Claims for the month of May in the amount of $94,047.42. Ayes: Mike, Davis, Michael and Tanner. Nays: none. Absent: Kyle. The motion carried.
SHERIFF’S REPORT:
Sgt. Brad Hall reported that we had 213 hours of coverage for the month of April. No significant issues to report. The board asked if there was anything we could do about the intersection at 56th and Bison road since we have had 2 accidents recently. It was suggested that we could put in a stop sign that lit up or one with a flashing light. This is an intersection that belongs to the county so we would have to check with them to see what they would be able to do.
REGULAR AGENDA
AGENDA ITEM #1: Darrin Lewis, Director of Buffalo County Emergency Management talked about the new County wide two way secure outdoor warning siren system that the County has purchased. Communities in Buffalo County currently have a one way system so they rely on folks to tell them if the sirens are not functioning. Going to a two way allows them to receive feedback when tests are performed. The initial cost to the Village of Elm Creek is zero and annual maintenance costs will be no more than what our current system costs us. Installation has started in Kearney and they will work their way out to the surrounding communities.
AGENDA ITEM #2: DISCUSSION/ACTION RE: Award bid and approve contract for 2023 S Tyler Street Improvement Project
It was moved by Tanner and seconded by Davis to Award the bid and approve contract for 2023 S Tyler Street Improvement Project to TL Sund in the amount of $24,285.00. Ayes: Mike, Davis, Kyle, Tanner and Michael. Nays: none. The motion carried.
AGENDA ITEM #3: DISCUSSION/ACTION RE: Consider a variance application for Luke and Lauren Ourada.
Luke and Lauren would like to build a geothermal greenhouse on their empty lot at the corner of Tyler St and Pacific Drive. Current zoning regulations do not permit this as there is not a residential dwelling on the lot.
It was moved by Tanner and seconded by Kyle to not allow the variance application for Luke and Lauren Ourada. Ayes: Kyle, Michael, Mike, Tanner and Davis. Nays: None. The motion carried.
AGENDA ITEM #4: DISCUSSION/ACTION RE: Consider and approve the Community Alignment Agreement with the Nebraska Association of School Boards
It was moved by Tanner and seconded by Michael to approve the Community Alignment Agreement with the Nebraska Association of School Boards in the amount of $5,500.00. Ayes: Tanner, Davis, Mike, Kyle and Michael. Nays: None. The motion carried.
AGENDA ITEM #5: DISCUSSION/ACTION RE: Consider and approve adding dental and vision insurance coverage to the Employee Benefits.
It was moved by Tanner and seconded by Mike to approve adding dental and vision insurance coverage to the Employee Benefits. Ayes: Kyle, Michael, Tanner, Davis and Mike. Nays: None. The motion carried.
AGENDA ITEM #6: DISCUSSION/ACTION RE: Consider and approve seeking bids for baseball field lights. Tabled from our March Meeting.
No action was taken as we are going to work on the lights in sections in the off season. Dusty would like this to be completed by the end of September.
AGENDA ITEM #7: Change of meeting day and time
There is an ordinance in place that our regular board meetings are to be held on the 4th Thursday of every month at 7:30pm. It was suggested that we move it to the 3rd Thursday of every month at 7:00pm. Taylor L’Heureux, the Village Attorney, will draft an ordinance to be approved at the June 22 meeting.
AGENDA ITEM #8: Buffalo Stampede
We are out of Keno funds to pay for Stampede expenses such as fireworks, rides and bouncy houses. We will still have the rides and bouncy houses but may not have fireworks. Tanner believes the Fire Department is going to have their BBQ competition and that a few other groups have plans to participate. The committee has not met yet but will be soon.
DEPARTMENT REPORTS
Pool opens Monday May 29. Child Care committee has a meeting on May 31. There is a planned power outage coming up on a Sunday in June so we will have to close the pool that day. Dusty will be scheduling a work session with Lance Harter at Oak Creek Engineering to discuss water meters.
AGENDA ITEM #5: Adjournment
All agenda items having been considered, it was moved by Mike and seconded by Kyle to adjourn this Regular Meeting. Ayes: Davis, Michael, Tanner and Kyle. Nays: none. Absent: Mike. The motion carried and the meeting was adjourned at 8:56p.m.
__________________________________
Chairman-Elm Creek Village Board
ATTEST:
____________________________________
Village Clerk
(SEAL)
