VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
REGULAR MEETING MINUTES
APRIL 27, 2023, 7:30 P.M.
A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:30 p.m. on April 27, 2023. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Tanner Tool called the meeting to order at 7:31p.m. by calling for the roll with the following members responding: Davis Miner, Michael Strong, Tanner Tool and Kyle Lawrence. Absent: Mike Brown. Tanner announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
CONSENT AGENDA
It was moved by Tanner and seconded by Davis to approve the Consent Agenda consisting of the minutes of the Public Meeting and Regular Meeting on March 23, 2023 and the Claims for the month of April in the amount of $66,519.36. Ayes: Davis, Michael, Tanner and Kyle. Nays: none. Absent: Mike. The motion carried.
SHERIFF’S REPORT:
Captain Bob Anderson was present at the meeting. They Buffalo County Sheriff’s office will be in town on Saturday, May 6th to participate in the Touch-A-Truck event sponsored by Elm Creek Volunteer Fire & Rescue. They have 2 new deputies from the training center that will be out on the road soon. With the warmer weather they are seeing more ATV/UTV/Golf Cart activity so they are going to start enforcing the ordinance.
REGULAR AGENDA
AGENDA ITEM #1: DISCUSSION/ACTION RE: Consider approval Audit presented by Dana F Cole & Company
It was moved by Tanner and seconded by Kyle to approve the audit as presented by Ryan Hipke with Dana F Cole & Company. Ayes: Davis, Michael, Kyle, and Tanner. Nays: none. Absent: Mike. The motion carried.
AGENDA ITEM #2: DISCUSSION/ACTION RE: Consider and approve Ordinance 2023-2; An ordinance of the Village of Elm Creek, Nebraska; to update monthly garbage collection fees; to repeal all ordinances and resolutions or parts thereof in conflict herewith; and to provide for publication or posting and the effective date
It was moved by Tanner and seconded by Davis to suspend the statutory rule requiring that ordinances be read on 3 separate occasions, so that Ordinance 2023-2 might be introduced, read by title 3 times and adopted at the same meeting. Ayes: Kyle, Tanner, Michael and Davis. Nays: None. Absent: Mike. The motion carried.
Ordinance 2023-2: AN ORDINANCE OF THE VILLAGE OF ELM CREEK, NEBRASKA; TO UPDATE MONTHLY GARBAGE COLLECTION FEES; TO REPEAL ALL ORDINANCES AND RESOLUTIONS OR PARTS THEREOF IN CONFLICT HEREWITH; AND TO PROVIDE FOR PUBLICATION OR POSTING AND THE EFFECTIVE DATE.
It was moved by Tanner and seconded by Kyle to approve Ordinance 2023-2. Ayes: Tanner, Kyle, Davis and Michael. Nays: None. Absent: Mike.
AGENDA ITEM #3: DISCUSSION/ACTION RE: Resolution of Approval; A Resolution approving a Garbage Collection Services Agreement with Ravenna Sanitation, L.L.C. for garbage collection services (2023)
Resolution 2023-2 was introduced and read in full by Tanner.
RESOLUTION NO. 2023-2
A RESOLUTION APPROVING A GARBAGE COLLECTION SERVICES AGREEMENT WITH RAVENNA SANITATION, L.L.C. FOR GARBAGE COLLECTION SERVICES (2023).
WHEREAS, the Village of Elm Creek, Nebraska (“Village”), has previously entered into an agreement for garbage collection services with Ravenna Sanitation, L.L.C. (“Ravenna”) that is set to expire on August 31, 2023; and
WHEREAS, the Village is desirous to enter into a subsequent agreement for garbage collection services with Ravenna; and
WHEREAS, Ravenna is agreeable to entering into an agreement for garbage collection services with the Village of Elm Creek to provide said services as provided therein for a term of five (5) years with an effective date of September 1, 2023.
NOW, THEREFORE BE IT RESOLVED, by the Village of Elm Creek Board of Trustees, that the Garbage Collection Services Agreement with Ravenna Sanitation, L.L.C., a copy of which is attached hereto, be approved as written, and the Chairman of the Village Board of Trustees is authorized and directed to execute said Agreement on behalf of the Village.
PASSED AND APPROVED this 27th day of April, 2023.
It was moved by Tanner and seconded by Davis to approve Resolution 2023-2. Ayes: Davis, Kyle, Tanner and Michael. Nays: none. Absent: Mike. The motion carried.
AGENDA ITEM #4: DISCUSSION/ACTION RE: Consider and approve closing 2 dormant bank accounts at FirsTier Bank.
It was moved by Tanner and seconded by Davis to close the Pool Bond account and move the funds back to the general fund account. To keep the CDA account open and see about making it an interest bearing account. Ayes: Kyle, Michael, Tanner and Davis. Nays: none. Absent: Mike
DEPARTMENT REPORTS
Scott talked to Dan Jensen about doing some street repairs while he is working up in Amherst. His crew will do crack fills and hot patching. Dusty will have a discussion with him and get an idea of what the cost would be and when it could be done. Employee health insurance is going up by 4% this year. There has been vandalism on the doors of the equipment building at the park. South Tyler Street Intersection Improvement bids are due by May 11. Water usage is on the rise so need to consider water meters again. The Village Website has moved to a new host and will be launching soon. Amy will be taking over and managing the city wide garage sales days that are the 3rd weekend of June. We are working on cemetery records and looking into a program to move them online.
AGENDA ITEM #5: Adjournment
All agenda items having been considered, it was moved by Michael and seconded by Davis to adjourn this Regular Meeting. Ayes: Davis, Michael, Tanner and Kyle. Nays: none. Absent: Mike. The motion carried and the meeting was adjourned at 9:05p.m.
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Chairman-Elm Creek Village Board
ATTEST:
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Village Clerk
