VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
PUBLIC HEARING MINUTES
MARCH 23, 2023, 7:15 P.M.
A Public Hearing of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:15 p.m. on March 23, 2023. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Davis Miner called the public hearing to order at 7:15 p.m. by calling for the roll with the following members responding: Davis Miner, Michael Strong, Mike Brown and Kyle Lawrence. Absent: Tanner Tool. Davis announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
Davis announced this Road Improvement Public Hearing is now open for discussion and to hear public comment. Lance Harter with Oak Creek Engineering discussed with the board and the public the 2023 One & Six Year Road Improvement Plan. There are currently no One Year projects on the plan. There were 6 proposed items on the Six year plan. The board suggested modifications to M-267(42) reducing the project length from Highway 30 to Calkins Ave on Tyler St. Add projects M-267(44) from Calkins Ave to Elm Ave on Tyler St and M-267(45) Highway 30 to Elm Ave on Beecroft St. With no further questions or comments, a motion was made by Davis and seconded by Michael to close the Public Hearing at 7:32PM. Ayes: Michael, Davis, Kyle and Mike. Nays: none. Absent: Tanner Tool. The motion carried.
VILLAGE OF ELM CREEK
BOARD OF TRUSTEES
REGULAR MEETING MINUTES
MARCH 23, 202, 7:30 P.M.
A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:30 p.m. on March 23, 2023. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Davis Miner called the meeting to order at 7:33 p.m. by calling for the roll with the following members responding: Davis Miner, Michael Strong, Mike Brown and Kyle Lawrence. Absent: Tanner Tool. Davis announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
CONSENT AGENDA
It was moved by Davis and seconded by Mike to approve the Consent Agenda consisting of the minutes of the Public Meeting and Regular Meeting on February 22, 2023 and the Claims for the month of March in the amount of $122,051.17. Ayes: Davis, Kyle, Mike and Michael. Nays: none. Absent: Tanner. The motion carried.
SHERIFF’S REPORT:
Sergeant Valenzuela reported that there wasn’t much activity in the month of February. They will have a few more deputies deploying soon so we may see new faces on patrol in the next few weeks.
REGULAR AGENDA
AGENDA ITEM #1: DISCUSSION/ACTION RE: Resolution to adopt the One & Six Year Road Improvement Plan
Davis read in full Resolution 2023-1. It was moved by Davis and seconded by Michael to approve Resolution 2023- 1 as Modified with discussed changes. Ayes: Mike, Michael, Davis and Kyle. Nays: none. Absent: Tanner. The motion carried.
AGENDA ITEM #2: DISCUSSION/ACTION RE: Consider approval Audit presented by Dana F Cole & Company
Ryan Hipke from Dana F Cole & Company was ill so this item was tabled until the April Meeting.
AGENDA ITEM #3: DISCUSSION/ACTION RE: Consider and approve the bid from Ravenna Sanitation for garbage collection services.
Steve Nelson from Ravenna Sanitation explained the proposed bid is to renew the contract for 5 years. There would be a $1.00 increase to residential customers with one toter and a $2.00 increase to residential customers with 2 toters. Commercial pricing would remain the same. It was moved by Davis and seconded by Kyle to approve the bid from Ravenna Sanitation. Ayes: Kyle, Michael, Mike and Davis. Nays: none. Absent: Tanner. The motion carried.
AGENDA ITEM #4: DISCUSSION/ACTION RE: Review project cost estimate for Tyler Street return improvements and consider seeking bids.
Oak Creek Engineering presented a project cost estimate for the boards review. It was moved by Davis and seconded by Michael to seek bids for the Tyler Street return improvements. Ayes: Davis, Mike, Kyle, and Michael. Nays: none. Absent: Tanner. The motion carried.
AGENDA ITEM #5: DISCUSSION/ACTION RE: Discuss and consider seeking bids for baseball field lights.
There are 2 bids that we received after inquiring what it would cost. One was around $25,000 and the other around $35,000. Different materials were used in the quotes creating the variance. After some discussion it was decided that this item would be tabled until the May meeting.
DEPARTMENT REPORTS
LIBRARY REPORT – nothing to report.
UTILITIES REPORT – The lagoon is full so Scott has been talking with Oak Creek Engineering to find out why. Checking to see if there are any leaks contributing to it or if it is from all the moisture we’ve had this winter.
BUILDING PERMITS – Fence on Oak Street.
EMPLOYEE REPORTS – There is a Child Care Forum at the Elm Creek School on March 28 to discuss daycare needs in the Village. We had 3 CD’s with Farmers and Merchants Bank that were moved over to FirsTier Bank. We are currently working on a new website for the Village and it should be up in April. The ACH option for Village Utility Bill payment has been tested and worked great.
AGENDA ITEM #5: Adjournment
All agenda items having been considered, it was moved by Michael Strong and seconded by Mike Brown to adjourn this Regular Meeting. Ayes: Davis, Michael, Mike and Kyle. Nays: none. The motion carried and the meeting was adjourned at 8:22p.m.
