VILLAGE OF ELM CREEK BOARD OF TRUSTEES REGULAR MEETING MINUTES
JANUARY 26, 2023 7:30 P.M.
A Regular Meeting of the Elm Creek Village Board of Trustees was convened in open and public session at the Elm Creek Village Center, 535 W. Boyd Avenue, Elm Creek, Nebraska at 7:30 p.m. on January 26, 2023. Advance Notice of this meeting was given in advance thereof by posting of Notice in three public places within the Village and publication in the Beacon Observer, as shown in the Certificate of Posting affixed to these minutes. Advance Notice was simultaneously given to the Chairman and all members of the Board of Trustees and their acknowledgment of receipt of Notice and the agenda are affixed to these minutes. Davis Miner called the meeting to order at 7:29 p.m. by calling for the roll with the following members responding: Davis Miner, Mike Brown, Kyle Lawrence and Michael Strong. Absent: Tanner Tool. Davis Miner announced that in accordance with Section 84-1412 of the Nebraska Revised Statutes, a current copy of the Open Meetings Act is available for review and is posted on the east wall of the meeting room.
CONSENT AGENDA
It was moved by Davis and seconded by Kyle to approve the Consent Agenda consisting of the Claims for the month of January 2023 in the amount of $124,652.80 and to approve the minutes to the Regular Meeting on December 19, 2022. Ayes: Davis, Michael, Mike, and Kyle. Nays: none. Absent: Tanner. The motion carried.
SHERIFF’S REPORT:
Captain Bob Anderson reported that the last few weeks have been pretty quiet and that they have been able to attend more school events. There are 2 new deputies out on the road and 2 more in training that will be out in April.
CITIZENS COMMENTS:
Dale Penny wanted to express his appreciation to the staff of the Village of Elm Creek for their snow removal efforts. He did have some concerns about how the snow was pushed up onto the curbs and onto the sides of the street especially in front of the churches. Dusty has been discussing this with the staff and they will work on ways to avoid this in the future.
REGULAR AGENDA
AGENDA ITEM #1: DISCUSSION/ACTION RE: Consider and approve payment to Stan Ourada in the amount of $5,579.75 for soil grid sample testing per the 2022 Wastewater Land Application Agreement.
It was moved by Davis and seconded by Mike Brown to approve payment to Stan Ourada in the amount of $5,579.75 for soil grid sample testing per the 2022 Wastewater Land Application Agreement. Ayes: Davis, Michael, Mike,and Kyle. Nays: none. Absent: Tanner. The motion carried.
AGENDA ITEM #2: DISCUSSION/ACTION RE: Consider and approve the Wastewater Land Application Agreement with Ourada Family Farms Partnership and to pay the consideration fee of $5,000.00 upon signing the agreement.
It was moved by Davis and seconded by Mike Brown to approve the Wastewater Land Application Agreement with Ourada Family Farms Partnership and to pay the consideration fee of $5,000.00 upon signing the agreement. Ayes: Davis, Michael, Mike, and Kyle. Nays: none. Absent: Tanner. The motion carried.
DEPARTMENT REPORTS
BUILDING PERMITS – Dusty reported Nick Klein was the only one with a permit to build a fence at his residence.
EMPLOYEE REPORTS – Dusty discussed the need to put in a culvert in the Meads subdivision. Oak Creek Engineering has assessed the issue and given their recommendation. The Red Top grant final paperwork was submitted to the state and we are waiting for reimbursement. Dusty said that the EPA will do a free marketing assessment on the Red Top property so he will be working with them to get that done. Dusty attended an Economic Development Committee meeting in Kearney. The Village was voted in as an Ex Officio member of their board at the meeting. Due to possible conflicts for the February Regular meeting Dusty asked if we could move the Regular Board meeting to Wednesday, February 22 at 7:30pm. All board members in attendance agreed. He stated that we also need to have a Planning Commission meeting sometime before the next regular meeting so he is proposing Wednesday, February 15. He will contact the Planning Commission members and an official date and time will be posted soon. Dusty has been in contact with Attorney Mike Bacon about housing needs in Elm Creek. He would like to set up a Strategic Planning meeting with the Village Board, the Planning Commission, Mike Bacon and Oak Creek Engineering in early March. Dusty reported that we had some help from community members on the snow removal and it was greatly appreciated. Amy is looking into how she should handle past due collection balances that were never paid. She is also looking at updating QuickBooks so that we can change the way we do our monthly billing. She is exploring ways to email monthly statements and add an ACH option for payment.
LIBRARY REPORTS – There have been ongoing discussions with Elm Creek Public Schools to combine the Public Library and the School Library. Members of the Library Board are hoping to meet with School Officials and discuss further.
It was moved by Davis and seconded by Michael Strong to go into executive session to discuss personnel at 8:07PM. Ayes: Davis, Michael, Mike and Kyle. Nays: none. Absent: Tanner. The motion carried.
It was moved by Davis and seconded by Mike Brown to come out of executive session at 8:21PM. Ayes: Davis, Michael, Mike and Kyle. Nays: none. Absent: Tanner. The motion carried.
AGENDA ITEM #3: Adjournment
All agenda items having been considered, it was moved by Michael Strong and seconded by Mike Brown to adjourn this Regular Meeting. Ayes: Davis, Michael, Mike, and Kyle. Nays: none. Absent: Tanner. The motion carried and the meeting was adjourned at 8:22p.m. _
